Email is a medium of exchanging conversations or formal conversations between people using electronic media. Emails are operated with the help of computer networks over the Internet Protocol. If we talk about early days of message exchange it used the sender and the receiver to be online at the same time but now with the help of exchange server, it accepts, forwards, delivers and stores the messages so it is not required for the sender or the receiver to be online.
The only time it takes for the emails to be delivered is the time to send or download the email from the mail server. As per the ASCII communication medium, email was extended to check the text in other character sets and attachments. Let think about, how secure your email is to carry out all these pieces of information, to answer that, the encryption for email is an important step to secure the mail header and text, let us talk about some more information on Email Encryption.
What is an Encrypted Email
Email Encryption is very important to secure our data from unwanted readers. It is a type of authentication that we provide only to the receiver who should be responsible to access the content of the email that has been sent. Everything online is being watched by the government or some hackers. The technique to defend ourselves is encryption which provides us security from the outside world.
How Email Encryption Works
Email encryption creates a security layer in the email content and restricts the unwanted user to look into the content. Encryption is a type of coding or conversion of the actual format of email with symbols to prevent the unauthenticity of the data. We may use various 3rd party tools or some inbuilt tools to check the email encryption. However, not all email providers provide access to the encryption method it may be paid as well. Let’s try to discover some famous email encryption methods.
Email Encryption in Outlook
More than 50% of the population uses Outlook email for formal and informal conversation, however, security is a major concern in that too. For outlook encryption, we need a digital signature or a Digital Id and the issuing certificate authority. Digitally signing an email is slightly different from encryption, in digital signature we need the sender’s digital sign as well to authenticate the sender. By this procedure, the outlook is aware of the trusted sender and only the trusted sender can access the email.
Email Encryption in Gmail
The other half of the population is using Gmail for their exchange of messages through email. We may use a chrome extension called Mailvelope to send encrypted emails from Gmail. The email extension comes with a built-in key generator. We can copy the plain text of the public key and copy it to the clipboard. We can upload the key on a server or share it with the receiver, which means only a person with access to the encryption key can access the email.
Email Encryption Epilogue
Concluding the email encryption we can understand how important it is to send an encrypted email that contains any crucial information. Today when hackers are using multiple techniques to get the information in an email, it is a necessity to use an encryption method to protect the emails. There may be numerous methods to encrypt the emails but only a few have been listed here. Email can be compared to some valuable ornament that we lock up to take extra care, similarly, emails are equally important as they may contain account details or some crucial information that needs to be protected with urgency.
If you need any help with the email encryption technique we may be able to assist you with the setup and use. Our technicians are highly trained with the release of daily patches regarding email encryption. Just call us at 770-486-2070 to get your query resolved related to email encryption.